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“I want meeting notes without imposing a bot on my guests”

Anyone who spends their days on calls with people outside their company: consultants, founders, salespeople, recruiters. If your guests frown when an automatic notetaker joins the meeting — or your organization forbids it — this profile is for you.

Recommended agent: Granola

💰 $0 on Basic (unlimited notes, but visible history limited to the last 30 days); Business at $14/user/month (unlimited history, integrations, advanced models); Enterprise at $35/user/month. Level: Easy 🌍 United Kingdom Permanent free plan: Basic plan at $0 (unlimited meeting notes, searchable history limited to the last 30 days). Business at $14/user/month (unlimited history, integrations, advanced models); Enterprise at $35/user/month

Granola (granola.ai), a meeting notepad that captures the sound from your own device — no bot joins the call. You type a few rough notes during the meeting, and the AI merges them with the transcription to produce a structured report; you can then chat with all your meetings (“what did the client tell me last week, again?”).

How it works

Trigger: A meeting starts on your device — Granola captures the meeting's sound, transcribes it and merges the transcription with your rough notes, and you get a structured report with the follow-up actions, without any bot having joined the call.

Step-by-step setup

Create a free account and install the app (desktop, iOS, Android).
Type your rough notes during the meeting, like on a notepad: Granola listens in the background, without joining the call.
At the end, the AI merges your notes and the transcription into a structured report, with the follow-up actions.
Ask questions of your meetings history from the built-in chat, or send the reports to Notion, Slack, HubSpot or Zapier (paid plans).
Turn on the automatic notification message if you want to let participants know you're using the tool.

⚠️ Guardrails: “No bot” doesn't mean “no consent”: you're transcribing real people — ask for their agreement before the call (Granola itself recommends it and can send an automatic notification message; depending on your province or country, it's sometimes a legal obligation). Second limit specific to the tool: the audio is deleted after transcription, so there's no way to re-listen to verify a quote — proofread the report before sharing it, especially the numbers and commitments. Also consider turning off training on your data in the settings (an option offered to every user).

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Frequently asked questions

Is Granola free?

Yes, the Basic plan is free: unlimited meeting notes, but you can only view the last 30 days of history. Business ($14/user/month) unlocks unlimited history and integrations.

Can participants see that I'm using Granola?

No: no bot joins the call, the tool listens to your device's audio. That's exactly why you have to warn people and ask for consent yourself — the tool can send a notification message.

How is it different from Leexi or classic note-takers?

They join the meeting as participants. Granola stays on your device and starts from your own notes, which it completes with the transcript.

Is the audio recording kept?

No: according to the vendor, the audio is deleted after transcription; only the text and your notes remain. Convenient for privacy, but you can't re-listen to a doubtful passage.